Awards Profile General Tab

Modules>Awards>Awards>Find, Query, or Add Award>Award Profile

The General Tab on the Awards Profile contains three child forms that help display, record, and add information to the Award. The three child forms are the following:

• award entry fee
• award stages/rounds
• award judges

Child Forms

On child forms, you can see several icons that perform various actions when you click them. They are:

Icons		Actions
Classic UI	Current UI
		expand/close icon to expand or close a child form.
		goto record icon to view that record's profile page.
		add icon to add a new record to the child form.
		edit icon to edit a record on the child form.
		delete icon to delete a record on the child form.
		grandchild form icon to expand or close a grandchild form.
		new window icon to open a child form in a new window.
		more info icon to see more information about the a record on the child form.
		linked headings to sort the records.
		refresh the data in the form.
		export the data to a quick report for download.

Award Entry Fee

A fee for entering a submission to be considered for an award.

To Add an Award Entry Fee:

1. Go to Modules>Awards>Awards>Find, Query, or Add Award>Award Profile>General tab.
2. On the award entry fee child form, click the Add button.
3. In the Add — Award Entry Fee window, enter information in the fields in the Product Information Section as described in the table below:

   Fields Name	Required	Description
   product code	Optional	TBD
   start date	Optional	Select or enter the date that this fee is valid.
   end date	Optional	Select or enter the date that this fee is no longer valid.
   fee name	Required	Enter a name for the Award Entry Fee.
   description	Optional	Enter a name for the Award Entry Fee.
   price	Required	Enter the price for this Award Entry.
   fee category	Optional	Select a fee category from the drop-down box.

4. Enter information in the fields in the G/L Information Section as described in the table below:

   Field	Required?	Description
   fee	Required	session fee
   split revenue	Optional	TBD
   business unit	Required	This drives the G/L Account information
   project	Optional	TBD
   a/r account	Required	This account is debited every time your product is sold
   revenue account	Required	This account is credited when your product is sold, and debited when you void an invoice in a closed batch
   liability account	Required	This account is credited when a paid invoice is canceled.
   return account	Required	This account is debited when an invoice is canceled. For most associations, the return account is the same account used for the revenue account.
   write off account	Required	This account is debited when you create a write off . This is typically an expense account or the revenue account for the product.
   deferred	Optional	If you check this check box the following happens: If a product is deferred, the deferred account is credited at the time the product is sold. This account is debited when the recognize revenue process is run for the appropriate period. If you have checked the ‘deferred’ check box on the product, it is not credited until you run the recognize revenue process for the period in which the ‘recognize after’ date for the product is included.

5. Enter information in the fields in the Product Price Attribute Section as described in the table below:

   Field	Required?	Description
   registration type	Optional	TBD
   member	Optional	TBD
   member type	Optional	TBD
   member status	Optional	TBD
   source code	Optional	TBD
   fee class	Optional	TBD
   customer type	Optional	TBD
   organization type	Optional	TBD
   individual type	Optional	TBD
   non-profit?	Optional	TBD
   default rate - always available	Optional	TBD

6. Click Save to add the award fee to the Product Name list in the Award Entry Wizard.

Award Stages / Rounds

A milestone that the entry must pass. There may be several of these before the entry reaches the final winner status.

To Add an Award Stage / Round, use the following steps:

1. Go to Modules>Awards>Awards>Find, Query, or Add Award>Award Profile>General tab.
2. On the award stages/rounds child form, click the Add button.
3. In the Add - Award Stage/Round window, enter the information in the fields as described in the table below:

4. Field Name	Required	Description
   stage/round code	Required	TBD
   stage/round description	Required	Enter a description that helps readers better understand this round or stage.
   start date	Required	Select or enter a date that the round or stage will begin.
   end date	Required	Select or enter a date that the round or stage will end.

5. Click the Save button to add the new round to the child forms and return to the Award profile page. Click the Cancel button to return to the Award profile without saving your changes.

Award Judges

An individual who will assess the award entries in his or her appointed stage or round.

To Add an Award Judge, use the following steps:

1. Go to Modules>Awards>Awards>Find, Query, or Add Award>Award Profile>General tab.
2. On the award judges child form, click the Add button.
3. In the Add - Award Judge window, enter the information in the fields of the General Judge Information Section as described in the table below:

Field Name	Required	Description
stage/round	Required	Select the stage or round this individual will judge.
name	Required	Type the first few letters of the Individual's last name to see a list of matches. Or use the look up icon for a list of individuals.
bio information	Optional	Type information about this judge that you want displayed.

4. Enter the information in the fields of the Contact Information Section as described in the table below:

Field Name	Required	Description
address	Optional	Select an address from the drop-down list.
phone	Optional	Select a phone number from the drop-down list.
fax	Optional	Select a fax number from the drop-down list.
e-mail	Optional	Select an email from the drop-down list.
comm pref	Optional	Select a communication preference from the drop-down list.

5. Enter the information in the optional confirmation status and area of specialty fields of the Judge Information Section as described below:
   • confirmation status: Select a status from the drop-down list.
   • area of specialty: Enter the individual's area of specialty that qualifies him or her to be a judge.
6. Click the Save button to add the award judge to the Award Profile and return to the Award profile page. Click the Cancel button to return to the Award Profile page without saving your changes.